Orlando Trade Show Exhibit Planning for Major OCCC Events

We offer full-service exhibit rentals tailored to Orlando events, including design consultation, custom graphics, furniture and AV integration, transportation, on-site installation and dismantle, and storage management to streamline participation at venues like the Orange County Convention Center and Gaylord Palms.

We coordinate international shipping, customs documentation, freight forwarding, and on-site handling to ensure timely delivery and smooth setup for exhibitors traveling from abroad, plus guidance on local regulations and facility requirements.

Once you confirm dates and requirements, we provide a proposal and draft plan. Typical timelines include design approval, graphic production, and logistics scheduling—ideally starting several weeks to months before the show to secure labor and shipping slots at Orange County Convention Center or Gaylord Palms.

We coordinate directly with the venue and show general contractors to schedule union or venue-approved labor, obtain necessary permits, and manage on-site crew during installation and dismantle to ensure compliance with venue rules and efficient turnaround.

Our pricing covers exhibit rental components, graphics, furnishings, basic AV setups (if selected), transportation to/from the venue, and labor for install/dismantle. Final quotes depend on design choices and logistics; we provide transparent estimates to fit your show budget.

Yes; we handle artwork submission guidelines, proofing, high-resolution production, and professional installation of graphics to meet venue fire and material regulations, ensuring brand consistency for shows like HIMSS and PGA.

We liaise with show organizers and venue operations to confirm exhibitor deadlines, electrical and rigging needs, material handling, and any special services, ensuring your exhibit meets show rules and arrives on time.

Contact our team to discuss event dates, booth location, and service needs. We’ll prepare a proposal, confirm timelines with the venue and show, and begin design and logistics once you approve. Early reservations help secure labor and shipping slots.

Yes; we provide on-site support and can dispatch technicians or crew to handle last-minute adjustments, AV troubleshooting, and minor repairs to keep your exhibit running smoothly throughout the event.

We arrange inbound and outbound freight, coordinate material handling with the convention center or hotel logistics teams, and can provide temporary storage or warehouse solutions to simplify post-show returns and future show planning.